MS Word  - Saving documents

This is not a course. It is a..

Tip Sheet

Saving a File

You should save a file after working with it for just a few minutes. Then you should keep saving the updated version of the document as you work (every 5 minutes or so).

Click File Click Save or Click on the Save Icon    in the toolbar.     The first time you save a file you will be able to give the file a new and unique name (remember it is called Document1 when you first open a new blank file). Just as with the Open File procedure, you will see a pop-up screen appear on the screen. You must show the computer exactly where you want to save the file (see below).

The Save file pop-up screen:

The first thing to do is to ensure that you are saving the file in the correct folder. Look at what is written in the Save in: line at the top of the pop-up screen. Type your chosen file name in the File name: box at the bottom of the screen. Then click on the Save button.

You use Save the first time you save a file. You have to name the file when you first save it. It is recommended that you keep saving the file every few minutes. You do not have to name it every time since you have already given it a name. You can save an existing file by merely clicking on the Save File Icon 

Save As

You use the Save As command when you want to:

• change an existing file name
• change the place where the file is stored
• change the file type

Click on File Click on Save As When you choose to use Save As you will be presented with the same pop-up screen as you would when you use Save (see above). If you want to change the file name, simply write the new name in the File name: box at the bottom of the pop-up screen. If you want to change the place where you save the file, for instance you want to save it on a removable stiffy disk in a different folder on a different computer in the network you would have to choose the new location by clicking on the little black triangle to the right of the Save in: box at the top of the pop-up screen. Here is a  brief explanation of folders and drives:

Click on the black triangle to display the choices and select the type you want to save as (in this case it is WordPerfect 5.x for Windows).